Document Capture Software: Why and How?

How to choose a right document software for your business.

The fact that the office has become a highly digitized space today results in the high demand of scanning and capture software. The benefits of these magic tools are beyond doubt. They not only increase productivity in the workplace, they also help your company “go paperless” as well. But deciding on suitable document scanning and capture software that brings your business the significant improvements in overall cost and performance can be daunting. 

Here are some key benefits of document capture software and tips to consider before buying:

1. The capability of connecting various devices

Check the specifications required to integrate with devices that create the best quality images,  Good scanning and document capture software needs to be available on all devices from photocopiers, desktop scanners, USB to mobile phones, camera. The more devices the capture software is able to connect, the more efficiently it can perform.

2. The capability of document separation:

This is the most significant benefit that any scanning and document capture software can provide. It allows you to split images into individual documents, not to mention the ability of reducing or even eliminating separator sheets.

You should consider the type and the number of documents to be scanned every single day to determine which kind of document capture software is appropriate. For example, if you are planning to process batches of mixed-size documents, you should take a look at AP Invoice Scanning or SharePoint Scanning that can handle this requirement.

3.      The capability of accessing data and editing documents

It can be cumbersome and time consuming when searching for documents that have been removed or misfiled. Utilizing optical character recognition (OCR), an outstanding feature of capture software, users can find specific documents in large filing cabinets based on criteria such as keywords or documents titles.

Document capture software not only allows users to change or edit data and text of any documents, but also permits us to add comments and notes to documents without changing the original document.

4.      The capability of recovering lost information

When using scanning and capture software, users can backup data and copies to eliminate the risk of data loss and prevent lost business opportunities for lack of timely access to information.

Above are reasons why you must have document capture software and some tips to choose the best tool for your office. Before purchasing a solution, read more here: Document Scanning Capture


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